Where is Archive in Trello -[Answer]– A User’s Guide

Where is Archive in Trello -[Answer]– A User’s Guide
Where is Archive in Trello

Hey Trello enthusiasts! Ever wondered about the magic of archiving in Trello? Let me take you on a journey based on my firsthand experiences with this powerful feature.

Before you hit that delete button on your Trello card, let me share a smarter alternative: archiving. Opt for archiving; it is a beneficial alternative to permanently deleting a Trello card.

Where is Archive in Trello

To search for archived cards, lists, or other items in Trello, start by opening the board view of the card. Once there, head to the top right corner and select ‘Archived’ to access your archived cards.

When you archive a card, Trello removes it from your active items, preserving it without permanent deletion. This keeps the card safely stored in Trello and easily unarchive it whenever needed.

How to Find Archived Cards in Trello in 2024

How to Search For Archived Items in Trello

The placement of the archive feature in Trello varies depending on the device and platform you’re using. To assist you in locating the Trello archive, follow this general guide.

To initiate your search for archived items in Trello, begin by opening the board view of the card.

  • Open the Board View: Start by locating the card you’re interested in and open its board view.
  • Navigate to “Archived”: Once in the board view, direct your attention to the top right corner. There, you’ll find the option labeled “Archived.”
  • Access Archived Cards: Select “Archived and a window will promptly appear, presenting all of your archived cards. This window serves as your archive hub, allowing you to delve into past activities.
  • Perform a Targeted Search: Within the archive window, use the search functionality to pinpoint specific items. This feature proves especially handy when you’re looking for particular archived cards.
  • Search Across All Boards (Optional): As an additional capability, you can broaden your search scope. Opt to search through all archived cards, conveniently spanning across all your boards.

By following these steps, you’ll navigate the process seamlessly and efficiently and locate the archived items you’re seeking in Trello.

Tip: The Dashboard view is a new feature in Trello that helps you visualize and communicate your team’s state of work. It allows you to manage workloads and prevent bottlenecks before they begin 

How to Archive And Unarchive Items in Trello

Archive

  • Open the board that you want to archive.
  • Locate the card or list that you want to archive.
  • Click on the card or list to open it.
  • Look for the “Archive” button. It is usually located at the bottom-right corner of the card or list.
  • Click on the “Archive” button to archive the card or list.

Steps to Archive a List in Trello

  • Click on the title of the list you want to archive.
  • Click on the “List menu” button (depicted by three dots) situated in the top-right corner of the list.
  • Select the “Archive” option from the menu to move the list to the archived section.

Trello Archive with a Label

To efficiently archive a card with a specific label in Trello, follow these simple steps:

  • Begin by opening the card you wish to archive.
  • Navigate to the ‘Labels’ button located on the right side of the card.
  • From the dropdown menu or directly on the card, select the label you want to use for archiving.
  • Click on the ‘Archive’ button situated on the right side of the card.

That’s it! Your card is now archived and won’t appear on your Trello home screen. Please note that this process is manual and cannot be automated within Trello without using third-party tools.”

Trello Archive Shortcut

To archive a card in Trello, simply hover over the card and press the ‘c’ key. Alternatively, you can select the card and press ‘a’.

Here are additional keyboard shortcuts to enhance your Trello experience:

  • ‘b’: Opens the boards’ menu, allowing you to instantly search for boards.
  • ‘Control/Command + C’: Copies a card.
  • ‘Control/Command + V’: Pastes a card.
  • ‘Enter’: Opens a Trello card, displaying its description.
  • ‘f’: Opens the card filter on a board, enabling quick searches by title. The filter suggests members and labels as you type.
  • ‘j’ and ‘k’: Select the card above or below the current card, similar to using the up and down arrows.
  • ‘L’: Adds a new card label.
  • ‘N’: Adds a new card.
  • ‘n’: Opens the card composer right below the selected card.
  • ‘t’: Edits the card title, either while on the card back or by hovering over the card and opening it.

These shortcuts can significantly improve your workflow and efficiency in Trello.

Trello Archive Card After Time

You can leverage Trello’s automation feature to automatically archive cards after a designated period.

Here’s a step-by-step guide:

  • Open the Automation feature by selecting the Automation button at the top of your board or from the board menu.
  • Navigate to the Calendar tab and choose Add Command.
  • Specify the trigger interval (e.g., every Friday) for your automation.
  • On the Move Cards tab, include the archive action. You have two archive options: either archive all cards in a specified list or archive cards with a particular label.
  • When opting to archive cards in a list, click the hourglass icon to archive cards present in the list for more than a specified number of days.
  • Once actions are configured, save the automation.

Alternatively, you can use a Board Button automation to achieve card archiving:

  • Open the Automation feature and go to the Board Button tab, then select Add Button.
  • Name your button (e.g., Archive cards) and add an optional icon.
  • On the Move Cards tab, add the appropriate action for archiving cards. Board Button automation mirrors the archive options available in Calendar automation.
  • Save the command.

Locate the created button at the top of your Trello board. To archive cards, select the ‘Archive cards’ button and the automation will execute immediately. I trust this guide proves helpful! Feel free to reach out with any questions or feedback.

Archive Multiple Lists in Trello

Yes, Trello allows you to archive multiple cards at once, but unfortunately, archiving multiple lists at once is not supported.

  • To archive a list, navigate to the desired list, open it, and locate the ‘More’ button on the right-hand side of the screen.
  • Click on ‘Archive This List’ to tidy up your Trello board. Keep in mind that this process is specific to individual lists.

Trello Unarchive Cards And List

How can I unarchive an item in Trello? Steps here

  • Click on the “Boards” button on the Trello homepage.
  • Select “View all closed boards.”
  • A list of all archived boards will be displayed.
  • Click on “Re-open” to unarchive the board.

Unarchive Multiple Cards

Unarchiving multiple cards simultaneously in Trello is not a tough task, it’s a straightforward process Instead.

Here’s a step-by-step guide:

  • Begin by opening the board that originally housed the archived cards.
  • Locate and click on “Show Menu” at the top-right corner of the board.
  • From the dropdown, choose “More” and navigate to “Archived Items”.
  • A list of all archived cards on that board will be displayed.
  • To restore several cards at once, simply click on each desired card while holding down the “Shift” key. This allows you to select multiple cards efficiently.
  • Once you’ve made your selections, click on “Send to board” to complete the unarchiving process.

These steps ensure a seamless experience when managing multiple archived cards in Trello.

Trello Card Archiving VS Deleting

The distinction between archiving and deleting a card in Trello lies in its permanence:

Archiving a card removes it from your active items but preserves it in the system. It’s a way to temporarily set aside a card without permanently erasing it.

On the other hand, deleting a card removes it permanently from your account. Once deleted, a card cannot be recovered.

In summary, archiving is a reversible action that allows you to retrieve a card later while deleting is irreversible and permanently removes the card from your Trello account.

Archive Multiple Cards at Once

First of all, let me share the advantages of Archive Multiple Cards at Once in Trello. Ever found yourself drowning in a sea of completed tasks or outdated information on your Trello board?

Trello provides a handy archiving feature to help you declutter and maintain a more organized workspace. Archiving is not just about cleaning up; it’s a strategic move to keep your board focused and relevant.

Now, let’s explore the seamless process of archiving multiple cards simultaneously in Trello.

1. Open the Board

Begin by navigating to the board that houses the cards you wish to archive. This sets the stage for streamlining your card management.

2. Select the List

Click on the specific list containing the cards earmarked for archiving. This focuses your attention on the cards within that particular list.

3. Hold down the “Shift” Key

Before clicking on the first card, ensure you hold down the “Shift” key on your keyboard. This action is crucial for initiating the multi-card selection process.

4. Choose Cards to Archive

While maintaining the “Shift” key pressed, click on the first card you want to archive, and then extend your selection by clicking on the last card. This automatically highlights all the cards in between.

5. Archive at Once

Direct your attention to the top of the list, where you’ll find the “Archive” button. A single click on this button will promptly archive all the selected cards simultaneously.

By following these clear steps, you’ve successfully managed to archive multiple cards efficiently. Feel free to repeat this process whenever the need arises, making your Trello experience even more streamlined.

5 Useful Automation For Trello

If you are looking to know what are some other useful automation for Trello? Trello offers a variety of automation features designed to streamline your workflow and boost productivity.

Here are the five most practical Trello automation:

1. Automated Rules

Craft rules that execute a set of actions triggered by specific events. For instance, automatically assigning due dates to cards upon addition to a list or removing members when cards transition to a ‘Done’ list.

2. Board Buttons

Develop buttons to perform actions with a single click on a card or across the entire board. For example, you can create a button to archive all cards in a list or swiftly move cards with a specific label to another list.

3. Calendar Commands

Set up commands to execute at scheduled intervals on your calendar. For instance, you can create a command to archive all cards in a list every Friday.

4. Email Reports

Stay informed with regular email reports summarizing activity on your Trello boards.

4. Create Checklists

Utilize checklists to stay organized and on top of tasks. Add due dates to checklist items for timely reminders on routine tasks”

Frequently Asked Questions (FAQs)

How often should I archive in Trello?

Archiving frequency depends on your project dynamics. A good practice is to archive completed tasks regularly to keep your workspace organized.

Can archived items be permanently deleted?

No, archived items can be retrieved. Trello keeps them safe until you decide to permanently delete them.

Are there limitations to archiving in Trello’s free version?

Trello’s free version provides ample archiving capabilities. However, the Business Class and Enterprise versions offer additional features for larger teams.

Can archived items be shared with external collaborators?

Yes, you can share archived cards with external collaborators. Collaboration doesn’t stop when a task is completed.

What happens to due dates on archived cards?

Due dates on archived cards remain intact. When unarchived, the original due dates are reinstated.

Noha

Noha

Noha is a Senior Business Strategist at Trendingserve.com. He has a background in digital marketing and digital project management. Noha supports businesses worldwide with actionable strategy.

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